Privacy Policy

Effective date: 15 March 2026

Introduction

DxCal (“we”, “us”, “our”) operates the website https://dxcal.com. This privacy policy explains how we collect, use, store, and protect your personal data when you use our calendar and scheduling platform, in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

Data Controller

DxCal, a company registered in France, is the data controller for your personal data.

Contact: [email protected]

Lawful Basis for Processing

We process your personal data on the following legal bases:

  • Contract performance: To provide our scheduling services, manage your account, and synchronise calendars
  • Legitimate interests: To improve our services, ensure security, and prevent fraud
  • Legal obligation: To comply with applicable laws and regulations
  • Consent: For optional analytics and marketing communications (where applicable)

Information We Collect

Account Information

When you create an account, we collect your name and email address.

Calendar Data

When you connect third-party calendars (Google Calendar, Apple Calendar, Outlook, or others), we access and synchronise your event data, schedules, and calendar metadata. This data is used solely to provide the calendar features you have requested.

Booking Data

If you use our booking features, we collect appointment details and client information provided during the booking process, including names, email addresses, and scheduling preferences.

Notification Preferences

We store your notification configuration, including connections to Telegram, email, Pushover, and ntfy services.

Analytics

We collect technical data including IP address, browser type, device information, pages visited, and interaction patterns.

How We Use Your Data

We use your personal data to:

  • Provide calendar synchronisation across connected accounts
  • Manage appointment bookings and send confirmations
  • Track goals and display scheduling insights
  • Deliver notifications through your preferred channels
  • Send account-related communications
  • Analyse usage patterns to improve features
  • Comply with legal obligations

We do not sell your personal data.

Data Sharing

We share personal data only with:

  • Calendar providers: To synchronise your calendar data (Google, Apple, Microsoft, etc.)
  • Notification services: To deliver notifications through Telegram, Pushover, ntfy, or email
  • Hosting providers: Infrastructure and service delivery
  • Legal authorities: When required by law

Data Retention

  • Account data: retained while your account is active and for 30 days after deletion
  • Calendar data: retained while the connection is active, deleted upon disconnection
  • Booking data: retained for the duration of your account and 90 days after deletion
  • Analytics: retained in anonymised form

Your Rights Under UK GDPR

You have the right to:

  • Access your personal data
  • Rectification of inaccurate data
  • Erasure (“right to be forgotten”)
  • Restrict processing in certain circumstances
  • Data portability in a structured, commonly used format
  • Object to processing based on legitimate interests
  • Withdraw consent where processing is based on consent

To exercise these rights, contact us at [email protected]. We will respond within one month.

International Data Transfers

Your data is primarily stored within the European Union. Where data is transferred outside the UK, we ensure appropriate safeguards are in place, including Standard Contractual Clauses or adequacy decisions.

Data Security

We implement appropriate technical and organisational measures to protect your personal data, including encryption in transit and at rest, access controls, and regular security assessments. Calendar data is encrypted at rest.

Children’s Privacy

Our services are not directed to individuals under 16. We do not knowingly collect personal data from children.

Changes to This Policy

We may update this policy periodically. We will notify you of material changes via email or through a notice on our website.

Complaints

If you are dissatisfied with how we handle your data, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO):

Contact

For privacy-related questions: